BRRRA Constitution

1. NAME

The Association shall be named the Brabant and Roberts Road Residents' Association (BRRRA).

2. OBJECTIVES

The Association shall have the following objectives:

1. To preserve and to improve the amenities of Brabant Road, Roberts Road and the locality and to discourage anything which would tend to disturb such amenities.
2. To represent the views of and protect the general interests of the residents of Brabant Road and Roberts Road.
3. To foster and to encourage the growth of the community spirit among the residents of Brabant Road and Roberts Road.
4. The Association shall be non-political and non-sectarian.

The Association shall not be responsible for the upkeep and condition of the surfaces of Brabant Road and Roberts Road.

3. MEMBERSHIP

Membership of the Association shall be open to all residents of Brabant Road and Roberts Road, North Fambridge. Subject to the approval of the Committee, non-residents who have an interest in Brabant Road and Roberts Road may be admitted as an Honorary Member.

The Committee shall have power to restrict membership and to grant honorary membership where considered desirable. An Honorary Member shall have the rights and privileges of an ordinary Member except that they shall not be entitled to vote.

Each household shall be limited to one vote.

4. COMMITTEE

There shall be a Committee elected by the Members of the Association at the Annual General Meeting. The Committee shall be responsible for the general management of the Association and shall consist of the Chairman, the Vice-Chairman, the Secretary, and the Treasurer who shall be Officers of the Association and up to four elected members.

Two of the members may be appointed Site Residents (one each for Brabant Road and Roberts Road), who are normally at home during the day and can meet official visitors to the roads, e.g. Council representatives, and alert the Committee about any untoward activities.

At Committee meetings, in the absence of the Chairman and the Vice-Chairman, the meeting shall elect its own Chairman who shall have both a deliberative end a casting vote. The Committee will determine the frequency of Committee meetings.

5. CO-OPTION

The Committee shall have power to fill casual vacancies and to co-opt not more than two additional members.

6. SUB-COMMITTEES

The Committee shall have power to appoint Sub-committees for any special objects. Sub-committees shall have executive powers only as defined by the Committee.

7. DUTIES OF OFFICERS

The Chairman shall chair Committee Meetings, the Annual General Meeting and any Special General Meetings, and conduct the election of all other Officers of the Association and the Committee. The Chairman shall prepare an annual report covering the activities of the Association for presentation at the Annual General Meeting. The Vice Chairman will attend Committee and General meetings and deputise for the Chairman if required.

The Secretary shall keep, and make available to all Members of the Association, Minutes of all Committee Meetings, the Annual General Meeting and any Special General Meetings. The Secretary shall convene an Annual General Meeting each year, and any Special General Meetings as may be required in accordance with this constitution. The Secretary shall keep an up to date record of Members of the Association and circulate this information to the other Committee members. The Secretary shall organise the collection of subscriptions, and arrange for the distribution of any Newsletters which may be prepared from time to time.

The Treasurer shall keep account of all funds received and expended by the Association, and shall keep such funds in the Associations banking account, except for retaining an amount as necessary for general day-to-day expenses. The Treasurer shall keep proper accounts and shall prepare an Annual Income and Expenditure statement for submission to the Annual General Meeting showing the Association's financial position at the end of the financial year.

8. INDEMNITY AND LIABILITY

The Officers and other Committee members shall be indemnified by the Association for any expenses incurred in executing their duties on behalf of the Association, and shall not be liable for any claims or debts against the Association.

9. SUBSCRIPTION

The amount of the subscription for the ensuing year shall be decided at the Annual General Meeting, and shall be payable as from 1st October. Any member whose subscription remains unpaid by 1st January, without sufficient reason, shall cease to be a member. This deadline shall be extended if the Annual General Meeting is deferred. Honorary Members shall not be required to pay a subscription.

10. FUNDS

The Association shall be non-profit making.

The income and property of the Association shall be applied towards the promotion of the objectives of the Association.

11. BANK ACCOUNT

A banking account in the name of the Association shall be maintained. All expenditure shall be approved by the Committee and all cheques drawn upon the Association's banking account shall be signed by any two officers of the Association. All requests for professional advice and legal services which may incur a cost must have prior approval of a correctly convened Committee meeting.

12. ACCOUNTS

The Financial Year of the Association shall commence on 1st April and end on 31st March. A copy of the annual financial statement as at the 31st March shall be presented and the Annual General Meeting and made available to all Members with the minutes, having been reviewed and agreed by the Committee prior to the AGM.

13. QUORUMS

At all Committee meetings four members shall form a quorum. For all General Meetings ten Members of the Association shall form a quorum. The Chairman shall have the right to exercise a deliberative and a casting vote at all such meetings.

14. ANNUAL GENERAL MEETING

The Annual General Meeting of the Association shall normally be held not later than the 30th September each year although the Committee may defer this by giving notice to the Members of the Association and if no objection is received from any Member. The purpose of the Annual General Meeting will be as follows:

1. To receive the Chairmans Report on the work of the Association for the previous period.
2. To receive, and if thought fit to pass, the account of the Association for the financial year ended the 31st March.
3. To receive the report of the Treasurer on the financial state of the Association.
4. To elect the Officers of the Association.
5. To elect the Committee of the Association.
6. To decide the subscription for the ensuing year.
7. To transact any other business as may be brought before it of which not less than seven days notice in writing shall be given to the Secretary.

Notice of the Annual General Meeting shall be given at least fourteen days before the date of the meeting.

15. SPECIAL GENERAL MEETING

A Special General Meeting may be summoned at any time at the discretion of the Committee, or upon a written request addressed to the Secretary and signed by not less than five members.

Notice of a Special General Meeting shall be given at least seven days before the date of the meeting and shall specify the business to be discussed.

16. NOMINATIONS

Any Member of the Association shall be entitled to submit nominations for Officers and Committee members which must be duly proposed and seconded. The consent of any persons nominated must be obtained.

17. DISSOLUTION

The Association may be dissolved at the Annual General Meeting or a Special General Meeting if agreed by at least two thirds of the members present at such meeting.

If, after all its debts and liabilities have been satisfied there remains any property or funds, these shall be distributed according to the wishes of the meeting.

18. ALTERATION OF CONSTITUTION

Alterations to this Constitution can be proposed by the Committee at any time and will be adopted 30 days after notification of the proposed change to the Members of the Association and if no objection is received from any Member.

Any Member of the Association can propose alterations to this Constitution at any time in writing to the Secretary. The proposal will be reviewed at the next Committee meeting or Annual General Meeting whichever is the sooner.

19. AVAILABILITY OF RULES

A copy of this Constitution shall be available on application to the Secretary.

1st October 2005

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Last updated: 09 March 2005